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Communications – Faith in Action Reporting

June 3, 2019 by Dan LaLonde

Good afternoon Worthies

Some significant changes to the Faith in Action reporting tools occurred this weekend in preparation of the Changeover of the Fraternal Year. Interested SO and FIA Director might want to read in entirety where new information in within.
First, the old Surge Summary has been retired where we no longer have so many categories, and the Maine Judging Year has passed as well. It only served as confusion for some still being there.
It was replaced with the Maine Faith in Action report. This report is significant for the Faith in Action Director and respective Program Directors. This report reflects activity between the dated of March 1 and February 28/29 for the purposes of the Maine Judging/Awarding year.
The remaining reports were modified to constrain reporting between July1 and June 30 to keep them as accurate as possible. Those reports would be the Faith in Action Summary FIA by District Summary, Summary by Hours report, and the Hours by District report.
Active councils/districts may notice significant change in summary data. Maine State Council, being an early/quick adapter of the program,  our councils were reporting appropriately under the new Categories prior to July 1, 2018, and these unrestricted reports included those earlier entries. The reports are now restricted by the dates you see within the headers of those respective summaries.
A critical flaw in the Project Days calculation was discovered during this process. For an unknown reason record processing jumped from #21 to #1122 leaving all reports between those records excluded from Project Days calculations. Therefor the Project Days category gained an appreciable spike form approximately 360 days to 45,350 once corrected and date bound.
These changes prepare us for a quick changeover of the Program Year on July 1. Again, to address a couple of questions regarding reporting and the program year(s)., There is no need to pause reporting for these changes. The reports are managed by program logic rather than physically moving data. Therefor no need to hold back on FIA reporting during a changeover period.
However, now might be a good time for early notice that at some point after July 1, data older than 2018 should be purged to maintain performance and available space. If councils are in need of reports form the beginning of our digital reporting to 6/30/2018, the self help SurgeSearch, also known as Faith in Action Report Lookup, tool is available to search all submitted reports and download the PDF format.
So, to be totally geekish about it all, about 5700 lines of code later, we are ready for changeover July 1 without significant physical, or psychological distress or difficulty. Please feel free to reach out if there are further questions. And also remember – there is always the Faith in Action Blog page so see what all of the other councils are up to.
Vivat Jesus.

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Communications #imaknight

June 3, 2019 by Dan LaLonde

#imaknight

 

The stylized ancient Roman libra pondo, or “pound weight” was the origin of what we grew up more commonly using ,in a more recognizable form, for the infuriating and nearly unwinnable game of Tic Tac Toe. We were soon to find it used in other walks of life as a number sign, and several other uses.

 

To today’s ‘millennial’ it is known for nothing less than a hashtag, or for the digital savvy of other generations ,it is at least most commonly known as such.

 

The hashtag has become one of the most recognized and powerful search tools of the digital era. Many news sources refer to hashtags in news reports to link their viewers with further relevant online content. So what is the secret of the hashtag?

 

Search engines are a great tool for finding what you are looking for, the most popular these days being Google. But even today to “Google” a topic, the results are peppered with commercialism and less relevant links.  Further the results are somewhat dependent on web developers’ key terms’ listed for Search Engine ‘Crawlers’ to search and index.

 

The hashtag puts search result results in the hands of the content creator. In short, in your hands. When pos ting on social media, Facebook, Twitter, etc. and speaking about your events and especially when discussing why you are a knight, try to always include in your post, most usually in the end,  #imaknight. (notice, there is a different from that and #iamaknknight—being Charlotte Christian School Knights)

 

As you become more familiar with the use of hashtags, you will likely venture into a whole new media experience. Take notice of the hashtags others might mix with #imaknight. But be careful, too many can reduce how effective they are.

 

Also, watch for how to use the @ (at) tag to  tag people or groups directly.

 

For more information see the link below.

https://blog.hootsuite.com/how-to-use-hashtags/
https://www.kofc.org/un/en/news/social-media-feed.html

#imaknight

#kofc #knightsinaction #faithinaction #faith #charity #catholic #knightsofcolumbus #heartofapriest #ChristiansatRisk

 

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Communications

June 3, 2019 by Dan LaLonde

Communications

At some point, the idea that Faith in Action Reports for the prior Maine Judging Year were going to disappear or otherwise reset.

In reality, the Faith in Action report you see from maineknights is/will operate on the Supreme Fraternal Year of July 1 to June 30. The Maine Judging Year is a function of the Maine Faith in Action Director(s) where the online report is meant to be a tool for councils to complete their reporting to Supreme.

It is also lays the groundwork for other tools to be developed in support of Maine Councils and reporting.

A complicating factor in the reports is also the changeover from

The Surge with Service program with six categories to the Faith in Action program with four programs. As we pass July 1, 2019, a second report will more correctly reflect the Maine FIA Season to provide reporting tools for the Maine FIA Directors and Councils.

April/May have been busy months for all with Maine Convention preparations and all kinds of Lent/Easter/Spring activities. We won’t ignore the editor’s time was as limited as anyone else’s. We might also notice there was no February edition as well. Newsletter material has been sparse so the decision was to forgo these editions.

We might notice photos in this edition without description. While it is encouraging to see an increase in reporting, the absence of at least some limited text with photo submitted isn’t helpful in describing or reporting events.

 

 

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Communications Update

January 3, 2019 by Dan LaLonde

As mentioned at the Winter meeting, more resources are now available electronically. Recently added were the new Leadership Resources, District Deputy, Grand Knight, and Financial Secretary guides. Visit Maineknights.net and click on the Resources button on the top menu. Within you will find several folders of information, These guides are found in the Resources 2019 folder as the most recent documents.

Also new, our email list is now mature enough that we can address specific groups such as Grand Knights, Staff, and specific councils with one single list. So tailoring our messages to the right people is no far easier. Although that portion is complete—let the maintenance begin. Keeping that list up to date is the next challenge. Stay tunes as this is part of a larger effort—which also means getting those for 185’s  and 365’s in promptly.

In development as we speak—online registration for Convention. 2019, which lays the foundation for other ventures. Currently the Northern Maine Men’s Retreat has online registration available.

 

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Communications Update

September 2, 2018 by Dan LaLonde

The Facebook Fallacy.

Riding the wave, today’s social media craze, and Facebook seems king of the hill – today. But is it?

In the tech and customer service world the answer is really – it depends. Much like anything else in life demographics and culture drives any local market. But in the digital realm of things, there are no geographic boundaries. The boundaries become user groups based on demographics. The challenge in coming into the 21st century as an organization is the largest portion are still living in the 20th century. So our marketing and practice must be in both realms and each with its own purpose. To put all our eggs in one basket such as Facebook as a communication medium would be a generally weak or losing proposition. Let’s have a look.

Our Maine Knights of Columbus Facebook Page has 223 followers, 20% are women. Of the 223 followers, 17 are out of state, and of them 5 are out of the country, leaving 206 in state, of which some percentage are women. The highest concentration of Followers is in Lewiston at 13 with the next highest being 8 in Auburn and Portland respectively.

In the past week the deepest ‘Reach’ in a post was 81 with 84 engagements. This indicates some viewers engaged with a post more than once. The single deepest reach in the past month is Caribou’s Golf Tournament Reaching about 3.5 times the next highest article at 277 people reached. This indicates shares outside of the Maine Knights Facebook page.

The next highest articles would be Fort Fairfield’s Blood Drive, Bishop Deeley’s comments on the current crisis, a Nun throwing a baseball, and Pope Francis commenting on the Sex Abuse issue. All these being worthy issues they are outliers or high performers of all posts. The high average of reach for the Maine Knights of Columbus Facebook page is only 32 with a high average of engagement of 7. With such shallow reach and so little engagement how effective can Facebook be as a communication, recruiting, and Insurance sales medium?

Well, now, let’s not be too quick to judge. There are 33 Maine communities represented in those numbers and it only takes one to spread the word. Not necessarily the most effective medium but better than nothing. Further, as we begin to attract a younger and more tech/media consuming membership, there will be a well-established framework to go to for their viewing.  What is important in these metrics is to understand its current reach, the future potential, and the current strength of communication between those that do continually engage with Facebook. With that understanding we can leverage Facebook with other forms of communication.

Our Maine Knights mailing list and maineknights.net website continues to show strong performance and growth.

In the past months the total subscriber base stays steady around 385 to 390. This variance is usually changing internet provider services and. or email services, with other life events mixed in as well. Of those subscribers, total opens on a single email event is about 40+% to a high of 52.6%, up an average of 10-15% over the past year. This means about 200 people across the state are viewing the messages sent via email.  Quite remarkable where industry average is much lower at around 18%., and 225% above a purely Facebook reach.

Disclaimer: Many mail programs actively refuse to answer the request for data when an email is opened or clicked. Although these numbers are actual form the mailing list, the counts are likely somewhat or significantly higher depending on population in a particular platform.

The three evil P’s of Paper, Printing and Postage are greatly reduced in the Maine Council budget, but what has happened with readership of the electronic newsletter?

Early versions of the new newsletter merely depended on Click Rate from the email primer sent out over the list serve. These numbers were difficult to count on where even though a mail client may respond to request for information when an email is opened, it may not report clicked links to download the full newsletter. New capabilities within the web site have given a clearer picture of the penetration of information. Over June and July these numbers indicate a rise in readership as high as 75% of those viewing the email primer, or those that are viewing the Facebook notice of newsletter release, are downloading the full newsletter. It may be reasonable to assume that the rise from June to July may be due to posting the email primer on the Facebook page in July as well as providing it via the email list.

Moreover, as the newsletter library grows, logs are showing that visits to download the most current are also prompting some to download past issues as well.

In short, putting our eggs in one basket, or finding that one basket best suited, is unlikely to meet the need. Partnering these technologies in a standard and strategic way can bring more desirable results. The next tricks are to maintain an attractive production with pertinent content to bring readers back, and keep a delicate balance of email traffic that is enough to inform but not so much as to desensitize the reader to our presence in their inbox.

 

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Communications Update

August 2, 2018 by Dan LaLonde

Did you know?
It was a 2017 question by a District Deputy at the Black Bear in that was taken on as a challenge. ‘Wouldn’t it be nice, or is it possible,, that we could all read the Surge Reports submitted by other councils?’
Its long been a pet peeve, or at least consternation, that neighboring councils don’t even know what each other does and now it is reality—assuming Surge/FIA (Faith in Action) Reports are flowing. For the last several months FIA reports have been recorded on maineknights.org in the Faith in Action Blog. For all to view!

Keeping in touch
As we have begun combining functions, and moving more things into the digital space in efforts to leverage technology, reduce budgets, and ‘reach people where they are’, in a 21st century culture; and as we once again collect information for the annual State Wide Directory, one thing has become increasingly apparent. Whether it be a traditional phone directory, or a directory of digital (e-mail) connections, the ever constant eb and flow of manpower presents a daunting task of keeping folks informed and connected with the right people.
Likewise, the person generally works within a space that they have, over time, become comfortable. Further, the ability or willingness to change or adapt from that space varies. Thus prescribing more methods becomes both an obstacle to progress and recruitment.
In an effort to meet in the middle  and create some continuity we’ve employed the use of email forwarders in a standard manor. You might recognize both a pattern to the emails, and a resemblance to the Supreme organization of email addresses.
Have you ever been at a meeting and been asked how to contact someone via email and not had that information? Well a standard and intuitive platform by which to presume or speculate can help. And, as manpower moves around, it becomes a much smaller task and the responsibility of leadership, to make those connection changes when they occur.
So what  is a forwarder?  It is simply an email address that forwards mail to the right person, so they can receive and respond in an environment/workspace they are familiar or comfortable with. When you receive email from them, you may then have their more direct emailing address. See the list to the right for a full list of the current addresses.

state.officers@maineknights.org        (6 recipients)
state.advocate@maineknights.org
state.chaplain@maineknights.org
state.deputy@maineknights.org
state.secretary@maineknights.org
state.treasurer@maineknights.org
state.warden@maineknights.org

district.deputies@maineknights.org (15 recipients)
dd1@maineknights.org
dd2@maineknights.org
dd3@maineknights.org
dd4@maineknights.org
dd5@maineknights.org
dd6@maineknights.org
dd7@maineknights.org
dd8@maineknights.org
dd9@maineknights.org
dd10@maineknights.org
dd11@maineknights.org
dd12@maineknights.org
dd13@maineknights.org
dd14@maineknights.org
dd15@maineknights.org
dd16@maineknights.org
dd17@maineknights.org

state.staff@maineknights.org    (several recipients)
executive.secretary@maineknights.org
membership@maineknights.org
retention@maineknights.org
ceremonials@maineknights.org
program.director@maineknights.org
faith@maineknights.org
family@maineknights.org
life@maineknights.org
community@maineknights.org
communications@maineknights.org
central.office@maineknights.org
events@maineknights.org
veterans@maineknights.org
round.tables@maineknights.org
raffles@maineknights.org
training@maineknights.org
store@maineknights.org
publicity@maineknights.org

The best kept secret in Maine
– The charitable works of Maine Knights

Although we have increased availability of information with the growing use of our Surge/Faith in Action Electronic Report form and reporting, it still remains a daunting task to get that information in the public view. What is more, even those that chant the same mantra on reporting still have difficulties reporting even events within the local.
Similarly, our membership strategies also call for sharing the information of our good works. Copiously sharing copies of the Columbia with potential members an d in areas where they may circulate. However, these publications, especially  those that showcase our more local State and Local Council  endeavors, suffer from a vacuum of information. And we are not alone. Conversations with out diocesan communication team members express similar challenges. But to our Supreme Knight “The Knights of Columbus, the Churches largest fraternal organization is uniquely positioned to answer the call.”
The Knights of  Maine are on the ground performing these deeds and each individually has a unique perspective to share. Each of us has the potential to join a journalistic army to get the word out in the public view. All that is needed is the sharing of information.
A majority of Knights has themselves, or a significant other, or a brother Knight with mobile devices capable of snapping photos and sharing information. The email publicity@maineknights.org should never be far from the fingertips. Just a few moments, really little different from sharing on Facebook, Twitter, or what-have-you, is all it take to be part of the solution.

Events calendar
Event notices and requests for wider advertisement for your events should still come to publicity@maineknights.org for addition to the Maine State Calendar. More capabilities are being looked into to get these notices far and wide, as well as to bring important reminders to your inbox.

.net vs .org
Ever notice all things maineknights are .net but we publicize maineknights.org? The .org site was our home but new development happened on .net. So we just forward everything to .net. Beyond that, it’s like those favorite beat up slippers,  we just can’t throw away comfy —maineknights.org

What’s on the burner?

It was a challenge to keep up with changes in the Faith in Action program in it’s most basic form. At the turn of the program year  Now to wrap heads around the full program to make enhancements to our online FIA reporting to best strike a balance between  the program needs and our local council needs. Also, some reporting dates differ between the real program year for Supreme, and the needs of the Maine State Council for Convention reporting. Creating reports to suit both needs is generally formulated and will be implemented with the FIA reporting changes.

Timing was not right last program year but being at the beginning of a new program year, there is hope to work with event coordinators to move much of the evil tree P’s into the digital realm. That means hopefully online Convention registration.

Expanding static information. One might notice some ostensibly vacant pages on the web site. These are parking pages awaiting information from program directors to enhance our availability of information. As time permits, or the challenge is taken up, these pages will be filled with information on these programs—and more can be added on request.

 

Dilemma
It is a stormy day and as you drive you find three people at a bus stop; the perfect woman of your dreams, an old friend that once saved your life, and an old woman that is obviously quite sick and in need of medical care. You only have one open seat available. What do you do?  Drop an answer and discuss on the Maine Knights Facebook page at facebook.com\meknights.

 

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Communications Update July 2018

July 26, 2018 by Dan LaLonde
Click here to get the full newsletter.
Note: Featured articles posted online will give you specifically what you want, but much is missed if not reading the PDF Newsletter. Not all content is posted here.

 

Did you know? –

It was a 2017 question by a District Deputy at the Black Bear in that was taken on as a challenge. ‘Wouldn’t it be nice, or is it possible, that we could all read the Surge Reports submitted by other councils?’
Its long been a pet peeve, or at least consternation, that neighboring councils don’t even know what each other does and now it is reality—assuming Surge/FIA (Faith in Action) Reports are flowing. For the last several months FIA reports have been recorded on maineknights.org in the Faith in Action Blog. For all to view!

 

Keeping in touch

As we have begun combining functions and moving more things into the digital space in efforts to leverage technology, reduce budgets, and ‘reach people where they are’, in a 21st-century culture; and as we once again collect information for the annual State Wide Directory, one thing has become increasingly apparent. Whether it be a traditional phone directory, or a directory of digital (e-mail) connections, the ever constant eb and flow of manpower presents a daunting task of keeping folks informed and connected with the right people.
Likewise, the person generally works within a space that they have, over time, become comfortable. Further, the ability or willingness to change or adapt from that space varies. Thus prescribing more methods becomes both an obstacle to progress and recruitment.
In an effort to meet in the middle and create some continuity we’ve employed the use of email forwarders in a standard manner. You might recognize both a pattern to the emails and a resemblance to the Supreme organization of email addresses.
Have you ever been to a meeting and been asked how to contact someone via email and not had that information? Well, a standard and intuitive platform by which to presume or speculate can help. And, as manpower moves around, it becomes a much smaller task and the responsibility of leadership, to make those connection changes when they occur.
So what is a forwarder?  It is simply an email address that forwards mail to the right person, so they can receive and respond in an environment/workspace they are familiar or comfortable with. When you receive email from them, you may then have their more direct emailing address. See the list to the right for a full list of the current addresses.

 

The best kept secret in Maine
– The charitable works of Maine Knights

Although we have increased availability of information with the growing use of our Surge/Faith in Action Electronic Report form and reporting, it still remains a daunting task to get that information in the public view. What is more, even those that chant the same mantra on reporting still have difficulties reporting even events within the local.
Similarly, our membership strategies also call for sharing the information of our good works. Copiously sharing copies of the Columbia with potential members and in areas where they may circulate. However, these publications, especially those that showcase our more local State and Local Council endeavors, suffer from a vacuum of information. And we are not alone. Conversations without diocesan communication team members express similar challenges. But to our Supreme Knight “The Knights of Columbus, the Churches largest fraternal organization is uniquely positioned to answer the call.”
The Knights of  Maine are on the ground performing these deeds and each individually has a unique perspective to share. Each of us has the potential to join a journalistic army to get the word out in the public view. All that is needed is the sharing of information.
A majority of Knights has themselves, or a significant other, or a brother Knight with mobile devices capable of snapping photos and sharing information. The email publicity@maineknights.org should never be far from the fingertips. Just a few moments, really little different from sharing on Facebook, Twitter, or what-have-you, is all it takes to be part of the solution.

Events calendar –

Event notices and requests for wider advertisement for your events should still come to publicity@maineknights.org for addition to the Maine State Calendar. More capabilities are being looked into to get these notices far and wide, as well as to bring important reminders to your inbox.

 

.net vs .org

Ever notice all things maineknights are .net but we publicize maineknights.org? The .org site was our home but new development happened on .net. So we just forward everything to .net. Beyond that, it’s like those favorite beat up slippers,  we just can’t throw away comfy —maineknights.org

What’s on the burner?

It was a challenge to keep up with changes in the Faith in Action program in it’s most basic form. At the turn of the program year  Now to wrap heads around the full program to make enhancements to our online FIA reporting to best strike a balance between the program needs and our local council needs. Also, some reporting dates differ between the real program year for Supreme, and the needs of the Maine State Council for Convention reporting. Creating reports to suit both needs is generally formulated and will be implemented with the FIA reporting changes.

Timing was not right last program year but being at the beginning of a new program year, there is hope to work with event coordinators to move much of the evil tree P’s into the digital realm. That means hopefully online Convention registration.

Expanding static information. One might notice some ostensibly vacant pages on the web site. These are parking pages awaiting information from program directors to enhance our availability of information. As time permits, or the challenge is taken up, these pages will be filled with information on these programs—and more can be added on request.

 

state.officers@maineknights.org        (6 recipients)
state.advocate@maineknights.org
state.chaplain@maineknights.org            
state.deputy@maineknights.org                
state.secretary@maineknights.org      
state.treasurer@maineknights.org      
state.warden@maineknights.org              

district.deputies@maineknights.org (15 recipients)
dd1@maineknights.org  
dd2@maineknights.org  
dd3@maineknights.org 
dd4@maineknights.org  
dd5@maineknights.org  
dd6@maineknights.org  
dd7@maineknights.org  
dd8@maineknights.org  
dd9@maineknights.org  
dd10@maineknights.org
dd11@maineknights.org
dd12@maineknights.org
dd13@maineknights.org
dd14@maineknights.org
dd15@maineknights.org
dd16@maineknights.org
dd17@maineknights.org

state.staff@maineknights.org    (several recipients)
executive.secretary@maineknights.org
membership@maineknights.org
retention@maineknights.org
ceremonials@maineknights.org
program.director@maineknights.org
faith@maineknights.org
family@maineknights.org
life@maineknights.org
community@maineknights.org
communications@maineknights.org
central.office@maineknights.org
events@maineknights.org
veterans@maineknights.org
round.tables@maineknights.org
raffles@maineknights.org
training@maineknights.org
store@maineknights.org
publicity@maineknights.org

 

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